Terms and conditions of online services

These terms and conditions (‘online terms’) apply to all registrations, requests or applications to the Tobacco Register Northern Ireland, made by you on this website.

Terms

By requesting registering your business with the Tobacco Register Northern Ireland, you are agreeing to be bound by the website terms and these online terms.

Personal data

Any data you submit to register your business on the Tobacco Register Northern Ireland will be held and managed by Belfast City Council. Belfast City Council will treat all your personal details confidentially in accordance with the Data Protection Act 1998, and only use them for processing your request.

If a premise is deleted from the register by an applicant, the registration details will continue to be held by Belfast City Council.

You should be aware that if the Tobacco Register Northern Ireland, or Belfast City Council is requested to release your details by any regulatory or government authority investigating suspected illegal activities, we are entitled to do so.

Complaints

If you have a complaint about our online services facility, you can contact us by email, fax or telephone, or online.

Confirmation of registration

Once your application has been processed you will receive notification from us to confirm if it has been accepted or rejected.

If an email address has been provided, this confirmation will be emailed to you.

We recommend you keep a copy of this email for your records.

Disclaimer

While Tobacco Register Northern Ireland makes every effort to maintain the accuracy of the information on its website, it disclaims any warranty or representation, express or implied, about accuracy, completeness or appropriateness for a particular purpose.

Limitation of liability

In no event will the Tobacco Register Northern Ireland, Belfast City Council, its suppliers, or other third parties mentioned at this site be liable to you for any damages whatsoever (including, without limitation, those resulting from lost profits, lost data or business interruption) arising out of the use, inability to use, or the result of use of this site, any websites linked to this site, or the materials or information contained at any or all such sites, whether based on warranty, contract, tort or any other legal theory and whether or not advised of the possibility of such damages.

Discretion to reject or hold applications

The Tobacco Register Northern Ireland reserves the right to refuse to process applications to join the register.

The Tobacco Register Northern Ireland may at its sole discretion do such checks as it deems fit before processing an application.

As part of such checks, we may disclose personal data to third parties for the purpose of carrying out these security checks. In the event that we are not satisfied as a result of these security checks, with the details you have provided, we will have the right to reject your application.

You acknowledge and agree that the Tobacco Register Northern Ireland or Belfast City Council will not be liable for any damages resulting from a decision not to process or grant an application made through the online registration system.

Reservations

We reserve the right to modify or withdraw all or any part of this website without notice, and you confirm that we will not be liable to you or any third party in these circumstances.

We further reserve the right to change any of these online terms and your continued use of the website, following any changes, shall be deemed to be acceptance of the changes.

Indemnity

You agree to indemnify the Tobacco Register Northern Ireland and Belfast City Council against all claims, damages and expenses arising out of any breach of these online terms, and any other liability arising out of your use of this website.

Law

These terms and conditions shall be governed by and construed in all respects in accordance with the law of Northern Ireland, and you, The Tobacco Register Northern Ireland and Belfast City Council submit to the jurisdiction of the courts of Northern Ireland.

Additional information

The applicant

Any applications for registration must be made by the person legally responsible for the business.

If an application is completed on behalf of a partnership, they must be a partner in the said partnership. If it is completed on behalf of a company, they must be the company secretary, a director of the company or an officer of the company specifically authorised to make this application.

Accuracy of information

The information provided in any online application form must be truthful, accurate and complete. An application may be rejected if it is incomplete, misleading or untruthful and any accompanying fee may not be refunded.

Freedom of Information

The Tobacco Register Northern Ireland and Belfast City Council is subject to the requirements of the Freedom of Information Act 2002 and the Environmental Information Regulations 2004.

All applicants will assist and cooperate with Tobacco Register Northern Ireland and Belfast City Council to enable it to comply with these information disclosure requirements.

The Tobacco Register Northern Ireland and the council will be responsible for determining at its absolute discretion whether any information provided, obtained or created in connection with this application and the activity for which permission is sought, is exempt from disclosure in accordance with the provisions of the above legislation or is to be disclosed in response to a request for information.

The Tobacco Register Northern Ireland or the council may be obliged, under the above mentioned legislation or any regulations or guidelines, to disclose information without consulting the applicant or following consultation with you and having taken your views into account.

In the event that a request for information is received and the Tobacco Register Northern Ireland or the council considers that this information may be commercially sensitive, it will consult the provider of that information prior to taking a decision to release the information.