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This privacy statement covers the following topics:

This website is owned by the Department of Health. It is managed and run by Belfast City Council; the council is the controller of the data collected on this website.

This privacy statement is provided by Belfast City Council; it explains how we collect, use and disclose information that you provide through the Tobacco Register NI website.

When you use this site, you agree to the collection, use and disclosure of that information, in accordance with this privacy statement.

We are committed to fulfilling our responsibilities under the Data Protection Act 1998. We are notified to the Information Commissioner as a data controller and have taken appropriate steps to protect your privacy and information.

Information about us and our website

This site is owned by the Department of Health and is managed and run by Belfast City Council.

If you have any queries about the site, contact Belfast City Council at:

The Tobacco Register NI
Environmental Health
Belfast City Council
The Cecil Ward Building
4-10 Linenhall Street
Email: tobaccoregister@belfastcity.gov.uk

Ways we collect information

Some areas of this site require you to actively submit information in order to register or update your details on the Tobacco Register NI.

You will be informed at the information collection point what information is required.

Some of this information may be personal data (information that can be uniquely identified with you, such as your name, address, email address, phone number).

We only collect such information when you choose to supply it to us and it is processed in accordance with the Data Protection Act 1998.

Information is also gathered without you actively providing it, through the use of various technologies and methods such as Internet Protocol (IP) addresses and cookies. These methods do not collect or store personal information.

IP addresses

IP address is a number assigned to your computer by your Internet Service Provider (ISP), so you can access the internet. We collect IP addresses for the purposes of system administration and to audit the use of our site.

Each time you log onto our site and each time you request one of our pages, our server logs your IP address.

Although we log your session with us, we will not normally link your IP address to anything that can enable us to identify you. However, we can and will use IP addresses to identify a user when we feel it is necessary to enforce compliance with our rules or terms of service or to protect our service, site, users or others.


We use a number of cookies on this website. Find out more about our use of cookies.


Monitoring of email

We may monitor your email and other online communications with us (this includes any member of staff). Any such monitoring will take place in accordance with the law.


Web statistics

We use log files generated by our web servers to analyse site usage and statistics but the files do not identify any personal information.

Log file analysis helps us to understand usage patterns on our website and to make improvements to our service.


Disclosure of information

The information stored on this site will be accessible by eleven NI local councils and the Department of Health.

The eleven councils with access to the information gathered and stored on this site are:

Antrim and Newtownabbey Borough Council
Ards and North Down Borough Council
Armagh City, Banbridge and Craigavon Borough Council
Belfast City Council
Causeway Coast and Glens District Council
Derry City and Strabane District Council
Fermanagh and Omagh District Council
Lisburn and Castlereagh City Council
Mid and East Antrim Borough Council
Mid Ulster District Council
Newry, Mourne and Down District Council

We do not disclose any information you provide through the site to any other individuals or organisations (third parties), except where:

  • such disclosures are necessary to fulfil our service obligations to you, in which case we will require such third parties to agree to treat it in accordance with this privacy statement
  • required by applicable laws, courts orders or government regulations (for example, to prevent or detect crime)
  • you give us permission to do so
  • for online payments, we will pass your details securely to Government Gateway through a 128-bit Secure Socket Layer connection (SSL).

More information about how Government Gateway processes your information is available from the Government Gateway website


Access to your personal information

We will take all reasonable steps in accordance with our legal obligations to update or correct your personal information in our possession that you submit through this site.

You have a right to ask to see details of any personal information that we hold about you and Section 7 of the Data Protection Act 1998 provides you with this right to apply. It gives you rights in relation to how personal information about you is obtained, processed, stored and disclosed to others.

You are entitled to know: what type of information is being held, what purpose the information is being used for and who has access to the information and who it may be disclosed.

To do this, contact us at:

The Tobacco Register NI
Environmental Health
Belfast City Council
The Cecil Ward Building
4-10 Linenhall Street
Email: tobaccoregister@belfastcity.gov.uk


We have a legal duty to protect your privacy. We take all appropriate steps to protect any information you submit through our website, in accordance with legislation such as the Data Protection Act 1998.

We take care to protect your personal information as you transmit it from your computer to our site and to protect such information from loss, misuse, and unauthorised access, disclosure, alteration or destruction. We use leading technologies and encryption software to safeguard your data and operate strict security standards to prevent any unauthorised access to it.

Where you use passwords, ID numbers, or other special access features on this site, you also have a responsibility to take reasonable steps to safeguard them.


Links to other sites

This site contains links and references to other websites. This privacy statement does not apply to those websites and we encourage you to read the privacy statement of every website you visit.


Notification of changes to our privacy statement

We will post details of any changes to our privacy statement on this website to help make sure you are always aware of the information we collect, how we use it, and in what circumstances, if any, we share it with other parties.

This privacy statement was last updated in February 2016.


Privacy and data protection

Belfast City Council manages and runs this site. They are committed to fulfilling their responsibilities under the Data Protection Act 1998. It is notified to the Information Commissioner as data controller and takes appropriate steps to protect your privacy and information.

The personal information you choose to provide, such as your name, address and other contact details, will be processed in accordance with the Data Protection Act. It will only be used to communicate with you about a service or information you have requested.

Your personal information will only be made available to the appropriate local government staff from the eleven NI councils listed and staff from the Department of Health involved in the provision of this service and the representatives of the Government Gateway service who assist with the administration of your payment.

Your personal information will not be disclosed to any other outside organisation without your consent, except where it is necessary for the council to do so to comply with the law or provide this service.

Belfast City Council is the Data Controller under the General Data Protection Regulation (GDPR) for the personal data it gathers for the purposes of verifying and ensuring compliance with tobacco control laws.

You are providing your personal data to the Council whose lawful basis for processing is for the performance of a task carried out in the public interest or in the exercise of its statutory duties.

The personal data may be shared internally within the Council with staff who are involved in providing this service and, where necessary, between internal departments with the purpose of supporting an effective delivery of service.

It may also be shared with or disclosed to any other statutory body or service for the purposes of verifying and ensuring compliance with tobacco control laws.

Your personal data will not be shared or disclosed to any other organisation without your consent, unless the law permits or places an obligation on the BCC to do so.

The personal data is held and stored by the Council in a safe and secure manner and in compliance with Data Protection legislation and in line with the Council’s Records Retention and Disposal Schedule.

If you have any queries regarding the processing of your personal data, please contact the Health and Safety Team at Tel: 028 90270468 or envhealth@belfastcity.gov.uk

If you wish to contact the Council’s Data Protection Officer, please write to Belfast City Council, City Hall Belfast, BT1 5GS or send an email to records@belfastcity.gov.uk